Virtual Conference FAQs

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Virtual Conference FAQs2021-07-06T20:30:30-04:00

How to Navigate the Virtual Meeting

We are excited to welcome you to the virtual 13th Understanding Interventions Conference!  To help you navigate the online platform, we have put together this quick reference guide and a welcome video so you will be ready for a successful event. Please check out our Welcome Video available in the help desk of the conference platform available on July 7, 2021.

How do I access the Virtual Conference?2021-07-06T18:03:33-04:00

All registered attendees for #2021UI will receive an email from our virtual platform provider, Underline.  This email will contain your “Event Ticket” and allow you to create your conference platform account if you are a new user, or log in if you are a returning user. For new users, click on the link provided in the email, create a unique account password, and instantly have access to the Conference.  Please note that “event tickets” are specific to the registered email, and therefore cannot be shared.

If by 5:00 pm on July 7, you haven’t received an invitation, but you are registered, there could be a server interference preventing this delivery.  Please create a free account on Underline by clicking this link https://underline.io/create-account.  By creating this account with the email used for registration, the Underline system will automatically recognize you as a registrant, and grant access to the platform.  Unfortunately, no access can be granted without registration.  To register for #UI13, click this link https://ww2.eventrebels.com/er/Registration/RegistrationForm.jsp?ActivityID=36368&ItemID=121644.

If you applied for a conference grant, your application was processed, and registration was completed for you.

If you have any technical issues accessing the Conference platform, please email Shanta Outlaw at [email protected].

Are there any browser requirements?2021-07-06T18:15:59-04:00

Yes! Make sure you are using a Chrome or Firefox browser and NOT Safari or Microsoft Edge. There is nothing else you need to download to access the conference platform.

How do I view the presentations?2021-07-06T18:24:56-04:00

All workshops, plenaries, and poster discussions will occur live and in real time.  While the Underline platform adjusts to your individual time zone, the conference program is organized in eastern standard time (EST).  Symposia presentations have been prerecorded and will be available on-demand starting Wednesday, July 7, 2021.  These presentations are available early to give registered attendees the opportunity to view the presentations they are interested in and to submit questions to speakers via the Chat box. Live Q&A sessions will then occur on Friday, July 9, and Saturday July 10, 2021.  Posters are also available for preview before the start of the conference.  However, discussions with poster presenters will occur in a virtual, real time, face-to-face manner through GatherTown, our virtual exhibit hall.

How can I ask the speakers a question?2021-07-06T18:30:27-04:00

You can use the Chat box to send the speakers questions starting Wednesday July 7, 2021. During the conference, each session type will have devoted Q&A time. For the workshops, Q&A will occur during live presentation. For plenaries, Q&A will occur in the chat and live after the final plenary presentation. For symposia and deeper dives, the scheduled sessions are specifically for Q&A. Each symposium session has been assigned a Session Chair that will ask questions posted in the Chat box and you can also submit questions during these live events as well. For posters, Q&A will occur during the scheduled Poster Discussions in GatherTown.

Time Zone2021-07-06T18:36:07-04:00

All scheduling reflects Eastern Time (EST). In the Conference platform, the times will be adjusted to reflect your time zone. Take a look at our Preliminary Program here.  The final program will be linked to the Reception page of the Underline platform. Don’t worry if you miss a plenary or symposium session, they will be recorded and available for registered attendees to view through the next few months.

Are there any networking events?2021-07-06T18:40:45-04:00

Yes! We are thrilled to keep the tradition alive and are offering a virtual networking event! Networking will be hosted on Friday, July 9, 2021 from 12:35pm – 1:35 EST in GatherTown, with private rooms and open lounge areas where attendees will be able to network and socialize.

Oh Yes! Don’t forget to take a walk outside on our virtual “beach”. You can almost smell the salty sea air and feel the sand under your feet.

Where do I go for help during the conference?2021-07-06T18:46:02-04:00

If you have any questions about navigating the Conference platform you can email Shanta Outlaw at [email protected] Additionally, we will have a HELP DESK located on the main Reception page when you enter the Conference site. You will find instructional videos and informational documents here and you can also request a live “meeting” with one of our Support Team Members.

This workshop requires PRE-WORK to be completed in advance.

The following are the instructions for how to prepare for participation in our workshop at 12:30 pm on July 8. It will be important to create and bring your Culture Box to the workshop, as it will be an essential element.

Workshop Facilitators:  Rick McGee, Angela Byars-Winston, and Simon Williams

Culture Box Instructions

Your “culture box” should contain three physical objects that represent important parts of your life story, your culture, or your identities. Through breakout rooms near the start of the workshop, you will be sharing your culture box with 3-5 other people, depending on how many attend the workshop. Since the meeting is virtual, you should choose objects you can either show as a picture by sharing your screen, or something you can hold in front of your camera if it is not amenable to a 2-dimensional picture.

Your culture box items should reflect your social identities, including, for example, race, gender, ethnicity, age, ability status, religion, sexual orientation, socioeconomic class, job status, nationality, veteran status, etc. Please focus on whatever social identities you feel are most important to your personal story, but make sure at least one of your objects reflect your experiences with your racial identity.

The goal of creating and sharing the culture box is to help people get to know each other, and gain a better understanding of some of the experiences that have made you who you are. Although we are all curious about others, we often do not know how or have the opportunity to start get-acquainted conversations. Getting to know each other can include joyous and/or difficult challenges that you may have encountered related to your culture and identities. As we will describe in the workshop, it also turns out to be a very effective tool for initiating deeper conversations of many kinds.

Please let the “culture box” become a way for your colleagues to get to know you even more fully and richly. Be creative, take prudent risks to tell your story, but please do not feel any pressure to reveal anything you do not wish to. And have fun!

*These instructions are adapted from the Northwestern University Change Makers Program and the National Research Mentoring Network (NRMN) Culturally Aware Mentoring workshop.

We hope you enjoy the Virtual 2021 Understanding Interventions Conference! 

#2021UI  #VirtualUI2021  #UI13  #UIPandemicPersistenceinSTEM